Board Operations and Bylaws – B 202
The Metropolitan Area Education District was established by the voters of the district at an election held on June 6, 1968. The name of the district was changed to Portland Community College District on October 13, 1971. Portland Community College District operates under the authority of Oregon Revised Statutes and Oregon Administrative Rules.
Membership of the Board
The adoption of BP 2010 has replaced this section of B202 Board Operations and Bylaws: Membership of the Board.
Term of Office
The adoption of BP 2100 has replaced this section of B202 Board Operations and Bylaws: Term of Office.
Student Representation
The adoption of BP 2105 has replaced this section of B202 Board Operations and Bylaws: Student Representation.
Vacancies
When a vacancy occurs on the Board the remaining members shall fill it by appointing a qualified resident of the zone in which the vacancy exists. The member so appointed shall serve until the next regular district election when a successor shall be elected to serve for the remainder of the unexpired term.
A Board member who changes residence from one zone to another zone, or who no longer resides in the zone due to a change in zone boundaries, is entitled to remain as a Board member until June 30 following the next regular board election date at which a successor shall be elected. (ORS 341.335 (2))
Officers of the Board
The adoption of BP 2210 has replaced this section of B202 Board Operations and Bylaws: Duties of Chairperson of the Board and Duties of the Vice Chairperson.
Legal Counsel, Auditor, Insurance Agent Review
Legal counsel may be appointed by the Board. Legal counsel shall advise the Board on specific legal problems as requested. All requests by individual Board members for legal opinions from legal counsel shall be made at Board meetings. The Board will review at least once every three years its contracts with legal counsel, auditors, and insurance agents.
Meetings of the Board
(ORS 341.283) It is the policy of the Board to welcome and encourage the attendance of all interested persons at its meetings. The President or a duly authorized representative shall be present at all meetings of the Board.
Annual Organizational Meeting
The adoption of BP 2305 has replaced this section of B202 Board Operations and Bylaws: Annual Organizational Meeting.
Regular Meetings
The adoption of BP 2310 has replaced this section of B202 Board Operations and Bylaws: Regular Meetings.
Special Meetings
The adoption of BP 2320 has replaced this section of B202 Board Operations and Bylaws: Special Meetings.
Adjourned Meetings
The adoption of BP 2321 has replaced this section of B202 Board Operations and Bylaws: Adjourned Meetings.
Executive Sessions
The adoption of BP 2315 has replaced this section of B202 Board Operations and Bylaws: Executive Sessions.
Notice of Meetings
The adoption of BP 2322 has replaced this section of B202 Board Operations and Bylaws: Notice of Meetings.
Adjournment Time
The adoption of BP 2323 has replaced this section of B202 Board Operations and Bylaws: Adjournment Time.
Quorum
The adoption of BP 2330 has replaced this section of B202 Board Operations and Bylaws: Quorum.
Parliamentary Procedure
Unless otherwise provided by law or by bylaws of the Board, the Board shall follow parliamentary procedures in conducting its meetings.
Agenda and Order of Business
The College President shall develop the agenda for regular Board meetings in cooperation with the Board Chairperson. Request for placing items on the agenda shall be given to the President in sufficient time to develop proper informational materials for the use of Board members.
No new business shall be transacted by the Board unless the items are placed on the agenda and relevant information has been delivered to the Board at least twenty-four (24) hours prior to each meeting; except that, upon the concurrence of a quorum of the Board members, new business items may be brought up for Board action without the twenty-four (24) hour notice and in accordance with ORS 192.640.
Order of Agenda
The order of business at meetings of the Board shall be:
- Call to Order
- Introduction of guests
- Approval of Agenda
- Approval of minutes of previous meeting(s)
- Public Comments – Agenda
- Public Comments – Non-agenda
- Reports (ASPCC, FFAP, FCE, Board, President)
- Board Information Session
- Board Policy Review (if needed)
- Board Business
- Adjournment
- Upon consensus of the Board members present, the Chairperson may deviate from this order of business.
Adequate Information to Precede Action
The Board shall strive to ensure that all members have access to full and adequate information prior to action. The Board shall provide the President an opportunity to examine and evaluate all information received by the Board and to recommend action before the Board makes any decision.
Citizen Communications with the Board
The adoption of BP 2345 and BP 2350 has replaced this section of B202 Board Operations and Bylaws: Citizen Communications of the Board.
Minutes
The adoption of BP 2360 has replaced this section of B202 Board Operations and Bylaws: Minutes.
Committees of the Board
Standing Committees
No individual members and no group comprised of less than the full membership shall be designated as a permanent committee to perform any of the Board’s functions.
Temporary Committees
Temporary committees may be established from time to time to conduct Board assignments.
Authority of Members
The adoption of BP 2011 has replaced this section of B202 Board Operations and Bylaws: Authority of Members.
Formulation of Written Policies and Bylaws
The adoption of BP 2410 has replaced this section of B202 Board Operations and Bylaws: Formulation of Written Policies and Bylaws.
Adoption, Amendment, Repeal, and Suspension of Policies and Bylaws
The adoption, amendment, repeal, and suspension of policies or bylaws shall be accomplished by roll call vote, which shall be entered in the minutes of the meeting.
Adoption
The policies or bylaws of the Board shall be subject to adoption, amendment, repeal or suspension only upon a vote of a quorum of the members of the Board.
Board Position on Legislative Matters
The adoption of BP 2716 has replaced this section of B202 Board Operations and Bylaws: Board Position on Legislative Matters.
Reimbursement of Board Members
The adoption of BP 2725 has replaced this section of B202 Board Operations and Bylaws: Reimbursement of Board Members.
Board Self-Evaluation
The Board shall evaluate its own operation and effectiveness annually.
(May 2016)