Archives storage, retrieval, and destruction
Complete a ReADY request to store and retrieve items from archives.
To retrieve items from archives, you need to provide the following information:
- Barcode number
- Description or header on the box
- Box number if applicable
To place new boxes into archives:
- Ensure that each records box has a description or content details, number of boxes, and a destruction date
- Tape an index of contents to the top of each box
- Place a work request through ReADY to make an archive request
- CDS will pick up the archives and have them placed into storage with PCC’s archive vendor
Refer to Oregon Administrative Rules Division (OARD) Archives Division – Chapter 166 for Oregon Community College records retention schedules.
Archive storage banker boxes are to be purchased by departments. CDS recommends heavy-duty banker boxes with lids and built-in handles. Size 15” x 12” x 10”. Recycled content preferred.