Portland Community College | Portland, Oregon

Database Coordinator III

• Title: Database Coordinator III
• Class: Classified
• Exempt Status: Non-exempt
• Grade: 23

Nature and Scope of Work

Under the direction of departmental management, builds, modifies and maintains single and multi-user database applications.  Provides accurate, current and timely information to support department/program requirements.  Responsible for generating reports, organizing and summarizing data received from a variety of sources.

Distinguishing Characteristics

Positions in this classification perform a wide range of work requiring advanced technical and analytical skills to enhance database applications, create department reporting structures, manage implementations/integrations, process automation, and make recommendations to department leadership. The primary focus of positions in this classification is database development and management, along with data analysis and programming.

This is the third level of a three-tiered job family.  This position is distinguished by the increased role of data analysis and reporting and the complexity of databases supported including the integration of databases with public reporting tools.

Principal Accountabilities

1. Assumes primary responsibility for ensuring optimal use of database functionality to support departmental/program goals.  Analyzes information needs of multiple users to assist in determining appropriate database application structures and report specifications.  Constructs database applications including procedures, modules, functions, automated events, and customized forms and reports.
2. Develops and maintains complex database applications for department/program focusing on specific areas or projects; designs, develops, and provides queries and reports from database to meet specified needs.
3. Develops written documentation, internal operating procedures and end user instructions.  Trains and notifies staff of changes to data entry and operational policies and procedures and provides ongoing technical assistance.
4. Provides database quality control; investigates and resolves data and reporting inconsistencies; develops and implements work flow, data entry, collection and reporting procedures.
5. Works collaboratively with staff in the planning process and to discuss departmental/program goals; ensures the database provides the required information and is used to its fullest capacity.
6. May serve as liaison with outside agencies and subcontractors on data analysis and reporting issues and needs; determines needs and designs reports or other methods to meet needs; provides technical assistance to outside agencies/contractors on automated data systems.
7. May serve as the contact for software vendor regarding database maintenance, product problems and services; collaborates with management regarding annual service contract negotiations.
8. Performs other related duties as assigned.
9. Positions in this classification may perform all or some of the functions above.

Minimum Qualifications

High school diploma or equivalent and two years of college level coursework or training in computer applications, data processing or business technology.  Relevant experience may substitute for the college level coursework or training. Three years’ experience which includes working with business intelligence software, complex databases, troubleshooting problems, analyzing information and data, designing queries and reports, creating operational policies and procedures, and developing and implementing software programs is required.

Work Environment and Physical Requirements

Work is typically performed in an office environment with interruptions and deadlines and frequent exposure to video display terminals. Must stay abreast of technology changes related to job. Learned physical skill is required to perform keyboarding function.

New: 10/2023

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.