People Strategy, Equity, and Culture

Approving Time Sheets

1. Select “Approve or Acknowledge Time” and click “Select”. Time Reporting Selection with arrow to Approve or Acknowledge Time

2. Select the Department, Pay Period and Sort Order and click Select. This can be tricky because the Pay Period that is showing may not be the period you need to approve for. Approver Selection with arrows to Department, Pay Period, Sort order, and Select button

3. The Department Summary displays a list of time sheets “Pending” approval (or already approved). Click on the name to view the time sheet detail. Department Summary with arrow to Valued Employee

4. Review the time sheet. You may have to scroll over to see everything. Employee Details screenEmployee Details screen

5. After reviewing the timesheet, take the appropriate action by selecting from one of the buttons provided at the top and bottom (they are the same) of the timesheet. Button menu with Previous Menu, Approve, Return for Correction, Change Record, Delete, Add Comment and Next buttons

Previous Menu button This returns you to the “Department Summary” page.

Approve button This approves the timesheet.

Return for Correction button This returns the timesheet to the employee so the employee can make corrections.

Change Record button This allows you to change the timesheet. This should be used when a correction needs to be made and the employee will not be able to make the correction themselves in time.

Delete button This deletes the timesheet. Be really sure you want the entire timesheet to be permanently removed before selecting this button.

Add Comment button This allows you to enter a comment on the timesheet record.

Next button This takes you to the next employee’s timesheet in your list.