Portland Community College | Portland, Oregon

P&CC Associate Project Manager

Class: Management | Exempt status: Exempt | Grade: K

Under direction of management, the Planning and Capitol Construction (P&CC) Associate Project Manager supports leadership in all aspects of project administration. The P&CC Associate Project Manager may be the sole lead on small projects or assist on larger projects, and performs a wide variety of activities including, but not limited to, land use and campus design, space utilization, data management, project planning, estimating, scheduling, budget administration, contract administration, procurement, coordination, cost control, document control, and outreach and engagement. The incumbent is a resource to other managers by assuming responsibility for smaller projects in campus planning, design and construction, project communication, land use regulations and regulatory agency follow-up (i.e. DEQ, city and county), meeting set-up, drawing review, job walks, cost review, and estimating.

Typical Duties and Responsibilities

1. Informs managers of day-to-day contact with stakeholders.
2. Recognizes, reports and solves problems in a creative, positive and constructive manner and makes recommendations for improvements in systems, procedures and policies.
3. Supports campus and facilities planning and space management.
4. Assures compliance with contract documents, including reviewing work for quality standards and specifications.
5. Reviews drawings, submittals, samples and shop drawings to ensure the end product will be in accordance with the contract.
6. Works with contractor to obtain final record documents for the project at its conclusion and enters them into the College’s permanent archives.
7. Assists Project Manager in cost control and procurement of goods and services, including bid solicitation, negotiation, and securing of contracts.
8. Performs financial review and accounting functions, as required.
9. Interfaces with Project Managers to establish schedules, track project progress, and update project stakeholders.
10. Works with regulatory agencies to secure required permits, schedule inspections, provide required information in a timely manner.
11. Represents the College in meetings with the contractor, architect, building user groups and other stakeholders, and reports information and issues to the Office of Planning and Capital Construction.
12. Arranges shutdowns and other project occurrences with the contractors, agencies, and College stakeholders.
13. Coordinates work of the commissioning agent to ensure requirements are met and that projects are attaining design intent functionality.
14. Performs job walks to review projects for compliance with contract and design requirements.
15. Coordinates training and turnover activities with College building users, facilities staff and contractors.
16. Performs needed duties related to close out and/or occupancy of the project, including participating in final inspections and approvals by various governmental authorities.
17. Identifies punch list issues.
18. Performs other duties as assigned.

Position-Specific Duties and Responsibilities

Accessibility

Positions assigned to Accessibility may also be responsible for:

• Managing the planning, design and construction phases of the College’s accessibility physical space projects associated with the College’s Transition Plan and/or bond program.
• Overseeing the scopes, schedules, and budgets of the College’s accessibility projects.
• Demonstrating relevant experience and understanding of the Americans with Disabilities Act (ADA) policy and code requirements as it relates to state and local government agencies, as well as implementing the principles of universal design/inclusive design.
• Working closely with the College’s ADA/504 Compliance Manager, various Accessibility Committees and with Accessibility Consultants hired by the College.
• Developing scopes, schedules, budgets and delivery methods to address the Transition Plan action items.
• Attending site-based meetings across the PCC district, working with, and around, construction sites, contractors and construction equipment to review work and ensure compliance of construction drawings and contract documents.
• Preparing documentation and conducting reporting on Transition Plan progress for built environment projects, including related outreach, decision-making, affirming priorities with various stakeholders, and ultimately the completed removal of barriers through remediation or construction of capital improvements.

College Planning

Positions assigned to College Planning may also be responsible for:

• Understanding and tracking land use policies and regulations impacting College property.
• Conducting assessments and feasibility studies related to College facilities.
• Producing maps and reports that showcase campus trends and conditions of campus infrastructure.
• Monitoring space utilization and supports space management district-wide.
• Representing the College with public entities related to policy and land use matters.

IT or Safety/Security

Positions assigned to IT/Safety & Security may also be responsible for:

• Managing P&CC Information Technology (IT) network infrastructure projects, Safety and Security projects, and/or assistance on larger technology or electronic security projects.
• Overseeing technical projects including schedule management, sequences and dependencies, budget and IT standards development, and the ability to read technical drawings and specifications.
• Collaborating and communicating with IT and Public Safety stakeholders, and telecommunication designers and low voltage contractors.

Interiors/FFE/Moves

Positions assigned to Interiors/FFE/Moves may also be responsible for:

• Managing College moves associated with P&CC construction and College reconfigurations. Developing move schedules and budgets, requests quotes from vendors.  Working with end users at multiple locations to coordinate moves and the reconfiguration of systems furniture.
• Assessing furniture and space plan requests assigned through College project request software and in support of P&CC construction projects: space planning, workstation reconfigures, department furniture orders/requests, specifying, selecting fabrics and materials. Managing and overseeing furniture installation and the coordination of damaged furniture (re-upholstery, replacement, etc.).
• Preparing floor plans in AutoCAD or Revit for furniture installations and moves.
• Assisting in development of project FFE budgets.

Work Environment

Work is split between an office setting and on project sites. There are frequent interruptions and changes in the workflow/volume depending on the number of projects being worked on concurrently. Occasional lifting and/or carrying of materials or equipment may be required. Driving between project sites within the district and community is often a component of the job.

Minimum Qualifications

Bachelor’s degree in Construction Management, Architecture, Engineering, Project Management, Interior Design or other related field AND two years (2) directly related experience as a contributing member of a project team is required; experience with capital projects is preferred. Verifiable internships will be considered.

OR Bachelor’s degree AND four years (4) directly related experience as a contributing member of a project team; experience with capital projects is preferred. Verifiable internships will be considered.

OR Associate’s degree in Construction Management, Architecture, Engineering, Project Management, Interior Design or other related field AND four years (4) directly related experience as a contributing member of a project team; experience with capital projects is preferred. Verifiable internships will be considered.

OR Six years (6) directly related experience as a contributing member of a project team; experience with capital projects is preferred. Verifiable internships will be considered.

Knowledge, Skills, and Abilities

Knowledge of:

• Construction methods, practices and procedures;
• Schedule management, and construction sequences;
• Project management best practices;
• Applicable federal, state and local laws, rules, regulations and ordinances;
• Supervisory principles and practices.

Skills in:

• Coordinating activities with other internal departments and/or external agencies;
• Developing and monitoring budgets;
• Preparing financial statements, reports, and analyses;
• Managing projects;
• Preparing a variety of reports related to operational activities, including statistical analysis;
• Monitoring compliance with applicable policies, procedures, rules, and regulations;
• Utilizing computer technology for communication, data gathering and reporting activities;
• Software used in the construction field, such as Microsoft Office, Excel, Word, Project, e- Builder, and SureTrak.

Ability to:

• Read plans and specifications;
• Develop budgets and estimate costs;
• Work under pressure, with multiple priorities and meet deadlines;
• Effectively organize projects, keeping accurate financial and project records, communicating information to others as appropriate;
• Interact with project managers, bond staff, College staff, contractors and consultants in a constructive, professional and pleasant manner. Demonstrated ability to influence others and resolve issues or concerns;
• Interpret and apply policies, procedures and standards to ensure that decisions are compliant, or articulate a rationale for deviations from requirements;
• Work with diverse academic, cultural and ethnic backgrounds of community College students and staff;
• Effectively communicate both in writing and verbally;
• Work independently, prioritize multiple tasks, and adapt to needed changes.

Revised: 7/2024; 7/2023
New: 6/2021

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.