Portland Community College | Portland, Oregon

CTE/PACTEC Program Manager

Class: Management | Exempt status: Exempt | Grade: K

Under the direction of management, the CTE/PACTEC Program Manager provides leadership and administers the CTE/PACTEC (Career & Technical Education/Portland Area Career Technical Education Consortium) funded programs. The position works with PCC Faculty, staff, representatives of the community, external agencies and directly with school districts receiving Perkins funding for CTE programs in the PACTEC region, serving as a primary liaison between high school CTE programs and PCC. The position serves a critical role in management and support as the Regional CTE Coordinator for PACTEC and is responsible for Perkins consortia grant outcomes.  The incumbent provides leadership in guiding and assisting college and high school faculty in meeting Perkins grant initiatives established by the consortium members and the Regional Coordinator in compliance with the Oregon Department of Education and Federal Perkins law.  This position supervises professional and administrative services staff.

Typical Duties and Responsibilities

1. Provides operational leadership, consultation, and support to instructional and administrative staff in CTE programs across school districts within the state regarding Career and Technical Education programs.
2. Manages program design and development, implementation, quality improvement, reporting and evaluation for assigned moderately complex programs. Provides oversight, coordination, and validation of annual data reporting from schools and districts to the Oregon Department of Education.
3. Liaises and collaborates with high school and college CTE administrators, CTE teachers and department chairs, industry partners, advisory boards, Regional Coordinators, CTE staff at the Oregon Department of Education and PCC staff to ensure program goals are met in accordance with Federal Perkins Guidelines.
4. Provides leadership and administrative management of consortium: financial oversight and disbursal of grant funds to grant funded programs. Adheres to Perkins finance laws and provides guidance and support to districts to meet those legal requirements.
5. Manages the development and implementation of marketing strategies for CTE program outreach. Facilitates orientation meetings and makes presentations to schools to market CTE as a viable educational opportunity for secondary and post­secondary students.
6. Advises students on program requirements and provides student support services including referral to dual credit, recruitment and retention. Introduces students to resources available through the College. May assist students in career exploration.
7. Develops and delivers professional development workshops, events and seminars for CTE program teachers in accordance with Perkins guidelines.
8. Collects, analyzes, and reports on a variety of complex information and data and implements changes based on findings; makes recommendations for broader District-wide initiatives to further education equity or equality and other College initiatives.
9. Supervises professional staff, classified staff, and/or technical/support staff. Reinforces staff’s development of PCC’s leadership competencies. Evaluates, supports, and provides guidance on professional development plans and goals for assigned areas of responsibility in accordance with College practices, policies, and collective bargaining agreements. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
10. Develops, oversees, analyzes, and makes budget decisions in alignment with College strategic plan, values and priorities. Forecasts funds needed for staffing, equipment, materials, and supplies for the department. Approves expenditures and implements budgetary adjustments as appropriate.
11. Assumes institutional authority for grants, contracts and technology portfolio that directly support the department’s programs and activities. Writes annual Basic and Reserve grant applications, based on consortium-wide agreement.
12. Supports, implements and promotes advancement of the district’s equity goals and assists in the hiring of a staff that reflects the diversity of the district. Participates in and supports activities that enhance equity-minded recruiting, hiring, and employee retention practices.
13. Performs other related duties as assigned.

Work Environment

Work environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Working hours may vary and some evening or weekend work is required. Frequent travel to other locations is required and possession of a current driver’s license. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Minimum Qualifications

Bachelor’s Degree and three (3) years of progressively responsible, professional experience related to the area of assignment, providing program/project management or program/project coordination. Two (2) years of supervisory experience supervising employees. Experience writing and leading federal or other grants is required.

OR seven (7) years of progressively responsible, professional experience related to the area of assignment, providing program/project management or program/project coordination. Two (2) years of supervisory experience supervising employees. Experience writing and leading federal or other grants is required.

Knowledge, Skills, and Abilities

Knowledge of:

• Supervisory principles;
• Program development, budgeting, and project management;
• Policy and procedure development and administration;
• Grant management and contract administration principles and practices;
• Public administration and higher education principles and practices;
• Health, safety and emergency preparation, business and operational continuity, and response;
• Applicable local, state and federal laws, codes, rules, and regulations.

Skills in:

• Supervising, directing and providing leadership to staff;
• Planning, implementing, improving, and evaluating programs, policies, procedures, and workflow;
• Analyzing and interpreting data;
• Preparing a variety of reports related to departmental activities, including statistical analysis;
• Managing change and sensitive topics;
• Speaking in public;
• Working with diverse academic, cultural and ethnic backgrounds of community college students, staff and partners.

Ability to:

• Effectively present complex policy and practice information to multiple audiences via oral and written media;
• Manage healthy conflict to resolve issues in alignment with College mission and goals;
• Apply independent judgment to interpretation and application of rules, regulations, policies, and procedures.

Revised: 5/2022
New: 7/2021

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.