Financial Services Manager III
Class: Management | Exempt status: Exempt | Grade: M
Under the direction of the Finance Division Manager, the Financial Services Manager III manages the day-to-day operations of college wide functional area(s) involving complex activities requiring extensive knowledge of applicable compliance and technical requirements. Participates in the recommendation and administration of operational policies, procedures and processes in support of assigned functional area. Responds to inquiries from College departments and/or external agencies and supervises administrative services professionals, paraprofessionals, technical/support staff, and/or student workers.
Distinguishing Characteristics
This is the third level in a three level Financial Services Management series. Positions assigned to Financial Services Manager III are responsible for managing a functional area(s) that involves financial activities of a complex nature with significant technical and compliance responsibilities.
Leadership competencies
- Advances Racial and Social Justice
Actively works toward the elimination of racism and social oppression; utilizes culturally responsive practices and processes to achieve equitable student and employee outcomes - Drives Vision and Purpose
Participates in the creation of and executes a vision for the College’s mission balancing compliance with flexible, multimodal, inclusive delivery of financial services. - Drives Engagement
Initiates and drives authentic exploration and engagement cross-departmentally to arrive at collaborative solutions that lead to employee and student success. - Accelerates Agility and Innovation
Analyzes systems, policies and practices and commits to continuous program improvement through the strategic use of culturally responsive data. - Builds Partnerships
Partners to solve problems, adapts communication and approaches, supports healthy conflict, and develops strong relationships with associated areas to advance institutional goals.
Our mission
To support student success by delivering access to quality education while advancing economic development and promoting sustainability in a collaborative culture of diversity, equity, and inclusion.
Our vision for equitable student success
Recognizing the unique value, perspectives, strengths, and challenges of every person who comes to PCC for education, all students will achieve their academic goals through equitable support, quality instruction, clear guidance to persist, and an unwavering commitment to completion shared by the entire College community.
Yes to Equitable Student Success (YESS)
Our roadmap to dismantling barriers and building inclusive systems of education and support.
Typical Duties and Responsibilities
- Plans, organizes, monitors and manages the day-to-day processes and operations of an assigned functional area involving complex activities within the Financial Services Division and the interpretation and application of federal and state mandated guidelines. Manages activities in assigned area of responsibility to include coordinating, implementing, administering and evaluating assigned programmatic area.
- Participates in developing, monitoring, evaluating, and recommending improvement to processes, procedures, workflow, and/or standards, ensuring alignment with College mission, values, goals and objectives and local, state, and federal laws and regulations.
- Recommends and administers operational policies, procedures, and processes in support of Financial Services operations; implements and monitors compliance with approved policies, procedures, and processes.
- Supervises administrative services professional, paraprofessional, and technical/support staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
- Researches, analyzes, and interprets applicable laws and regulations relative to assigned area of responsibility; makes recommendations based on findings.
- Participates in/on a variety of meetings, committees, and/or other related groups to communicate information regarding programs, information resources, services, and/or other pertinent information as appropriate.
- Serves as a liaison with other internal departments within the College and/or to external agencies in order to provide information on available resources and/or services.
- Participates in the development and administration of program budget in assigned area of responsibility; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
- Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.
Work Environment
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Minimum Qualifications
Minimum qualifications may vary with professional field and legal/licensure requirements:
Bachelor’s degree in Business Administration, Accounting, Finance or related area. Relevant experience may substitute for the degree requirement on a year-for-year basis. Five (5) years progressively responsible, professional experience related to area of assignment, including two (2) years of supervisory experience.
Knowledge, Skills, and Abilities
Knowledge of:
- Supervisory principles;
- Financial principles and practices in assigned area of responsibility;
- Budgeting principles and practices;
- Applicable federal, state, and local laws, rules, regulations, and ordinances;
- Non-profit/college fund accounting systems and principles;
- Advanced internal control practices;
- Advanced financial analysis principles and methods;
- Research methods and techniques;
- Automated financial systems;
- Community college operations and administration principles and practices;
- Policy and procedure development and implementation practices.
Skills in:
- Supervising subordinate staff;
- Coordinating activities with other internal departments and/or external agencies;
- Developing and monitoring budgets;
- Interpreting and applying applicable federal, state, and/or local laws, rules, and regulations;
- Evaluating complex financial systems and efficiently formulating and installing accounting methods, procedures, forms, and records;
- Preparing complex financial statements, reports, and analyses.
Ability to:
- Work with diverse academic, cultural and ethnic backgrounds of community college students and staff;
- Develop and enforce finance and accounting procedures and principles;
- Analyze and interpret complex financial and accounting information;
- Design and implement finance, budgeting, accounting and recordkeeping systems;
- Manage projects;
- Prepare a variety of reports related to operational activities, including statistical analysis;
- Monitor compliance with applicable policies, procedures, rules, and regulations;
- Utilize computer technology for communication, data gathering and reporting activities;
- Communicate effectively through oral and written mediums.
New: 9/2023
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.