Portland Community College | Portland, Oregon

P&CC Planning Manager

Class: Management| Exempt status: Exempt | Grade: M

Under the direction of management, the P&CC Planning Manager leads planning for major capital and bond-funded projects.  This includes the college facilities plan, capital improvement planning, space management, campus planning and more.  This position will ensure alignment with the college strategic plan, climate action plan, with a focus on equitable student success and accessibility. The P&CC Planning Manager collaborates with internal and external stakeholders to support welcoming and accessible spaces throughout the college while maintaining compliance.

Typical Duties and Responsibilities

1. Designs, develops, implements, and manages the comprehensive facilities plan in collaboration with management and stakeholders. Provides strategic and operational leadership while building a shared vision of facilities planning and implementation.
2. Conducts planning studies for existing and new buildings, including needs assessment, and collecting and utilizing stakeholder feedback. Integrates plans with PCC’s strategic plan and academic plan.
3. Liaises with internal and external stakeholders on facilities needs including transportation planning and student housing, to best meet the needs of students, staff and the community.
4. Leads District bond program capital investment planning activities. Provides advice and consultation for campus planning and design of improvements and capital construction projects.
5. Ensures that Leadership in Energy and Environmental Design (LEED) certification is addressed for all projects.
6. Works in conjunction with appropriate staff to ensure the accurate and timely completion of projects.
7. Organizes and conducts public community meetings to gather input and address neighborhood concerns related to the College’s future capital investment program; draws in relevant internal and external stakeholders.
8. Researches and makes recommendations on permitting and site planning of public facilities, land exchanges, rights-of-way, easements, and zoning changes.
9. Participates in the selection of vendors and contractors. Writes, issues, and reviews requests for proposals for a variety of consultants and services. Coordinates, facilitates, and manages the selection committee and process. Engages in defining the terms of contract agreements and ensures work is completed satisfactorily. Monitors the performance of contracts to ensure compliance with applicable specifications. Directs contractor supervisory staffs where necessary.
10. Prepares and delivers facilities planning presentations to senior management, Board of Directors, community partners and internal College audiences.
11. Builds and maintains collaborative and productive partnerships across Academic Affairs, Student Affairs, administrative/systems services, and shared governance bodies in order to integrate institutional effectiveness, planning efforts, and holistic student support.
12. Supervises professional staff, classified staff, technical/support, and/or student staff. Reinforces staff’s development of PCC’s leadership competencies. Evaluates and oversees the development of professional development plans and goals for assigned areas of responsibility in accordance with good management practices, District policies, and collective bargaining agreements. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
13. Develops, oversees, analyzes, and makes budget decisions in alignment with College strategy, values and priorities. Forecasts funds needed for staffing, equipment, materials, and supplies.
14. Implements and promotes advancement of the district’s equity goals and assists in the hiring of staff that reflects the diversity of the district. Enhances equity-minded talent management, including recruiting, hiring, and employee retention practices.
15. Performs other duties as assigned.

Work Environment

Work environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Minimum Qualifications

Bachelor’s Degree in Planning, Construction Management, Business Administration or Public Administration and five (5) years of progressively responsible facility planning and construction project management experience, to include financial performance accountability. Three (3) years of management/supervisory experience supervising employees.

OR Bachelor’s Degree in any field AND seven (7) years of progressively responsible facility planning and construction project management experience, to include financial performance accountability. Three (3) years of management/supervisory experience supervising employees.

OR nine (9) years of progressively responsible facility planning and construction project management experience, to include financial performance accountability. Three (3) years of management/supervisory experience supervising employees.

Knowledge, Skills, And Abilities

Knowledge of:

• Construction management principles and best practice;
• Equitable facility planning principles;
• Architectural and engineering principles, practices, and procedures;
• Leadership in Energy and Environmental Design (LEED) certification;
• Applicable local, state and federal laws, codes, rules, and regulations;
• Negotiation techniques;
• Construction design standards;
• Budgeting principles;
• Contract management principles;
• Advanced project management principles.

Skill in:

• Strategic leadership and management;
• Interpreting and applying applicable laws, rules, and regulations;
• Conducting negotiations and mediations;
• Preparing a variety of business documents and reports;
• Inspecting construction sites for compliance with applicable standards, codes, and regulations;
• Enforcing applicable construction and building code requirements;
• Managing contracts;
• Preparing requests for proposals and project specifications;
• Reading blueprints, schematic drawings and/or construction drawings;
• Utilizing computer technology for communications, data gathering and reporting;
• Working with diverse academic, cultural and ethnic backgrounds of community college students, staff and partners.

Ability to:

• Collaborate with multiple stakeholders with differing needs;
• Manage multiple on-going projects;
• Work with user groups/customers of diverse academic, cultural and ethnic backgrounds;
• Communicate effectively in both verbal and written form;
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals.

Replaces: Facilities Planning Manager 3/2024
New: 10/2021

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.