Portland Community College | Portland, Oregon

P&CC Project Manager II

Class: Management | Exempt status: Exempt | Grade: M

Under the direction of management, the P&CC Project Manager II is responsible for providing general guidance to the P&CC project manager team, gathering internal and external stakeholder feedback, representing P&CC at community and internal meetings and monitoring overall P&CC project budgets.  The P&CC Project Manager II also maintains a portfolio of projects which includes leading, planning, and managing the development and implementation of District bond-funded capital projects and assisting with capital investment programs. Typical responsibilities include campus planning and design improvements; oversight and inspection of construction, renovation, rehabilitation and remodeling projects; organizing and conducting public meetings to gather input. These are performed with the participation of campus/user groups and other key stakeholders.

Typical Duties and Responsibilities

1. Provides leadership and mentorship to project managers, including leadership on construction management, budgeting, and project forecasting.
2. Plans, prepares, monitors, and manages project budgets for all P&CC projects to identify and prevent potential financial overruns and variances; makes appropriate decision/recommendations to alleviate financial implications. Reviews project budgets regularly and performs detailed analysis to correct issues when they are out of alignment.
3. Attends project meetings with multidisciplinary design teams composed of college stakeholders and outside partners to develop and deliver responsive, creative planning and infrastructure solutions in alignment with P&CC program objectives and PCC’s strategic plan.
4. Assists user groups with developments of programming and scope of work. Coordinates with external design consultants to define scopes of work.
5. Participates in District P&CC program capital investment planning activities. Provides advice and consultations for capital planning and design of improvements and capital construction projects.
6. Identifies and engages with all relevant college support and service groups to ensure total project programming requirements are met.
7. Represents the College at external meetings with outside agencies. Serves as a liaison with city, county, state, and federal agencies on issues related to facility planning for the District.
8. Manages all phases of project developments for large and/or complex construction and facility improvement projects, as well as renovation work.
9. Provides overall project and construction management services on assigned projects. Assures that construction is carried out according to plans and specifications. Maintains complete administrative records of project records, files, reports and correspondence. Prepares reports as required. Ensures conformance with project buildings. Develops, communicates, and modifies project and key events schedules.
10. Ensures that Leadership in Energy and Environmental Design (LEED) certification is addressed for appropriate projects.
11. Works in conjunction with appropriate personnel to ensure the accurate and timely completion of projects.
12. Organizes and conducts public community meetings to gather input and address neighborhood concerns related to the College’s capital investment program; draws in relevant internal and external stakeholders.
13. Researches and makes recommendations on permitting and site planning of public facilities, and exchanges, rights-of-way, easements, and zoning changes.
14. Participates in the selection of vendors and contractors. Writes, issues, and reviews requests for proposals for a variety of consultants and services. Coordinates, facilitates, and manages the selection committee and process. Participates in defining the terms of contract agreements and ensures work is completed satisfactorily. Monitors the performance of contracts to ensure compliance with applicable specifications. Directs contractor supervisory staffs where necessary.
15. Coordinates with vendors, end users, and internal staff for furniture/fixtures/and equipment, moving services, and telephone/data setup.
16. Prepares and delivers project status presentations to senior management, civic groups, and internal college audiences.
17. Positions in this classification may perform all or some of the responsibilities above and all positions perform other related duties as assigned.

Work Environment

Work environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Minimum Qualifications

Bachelor’s degree in Planning, Construction Management, Interior Design, Business Administration, Public Administration, or other related field. Experience may substitute for the degree requirement on a year to year basis. Five years progressively responsible facility planning and construction project management experience, to include financial performance accountability, or a combination of education and experience which provides the applicant with the knowledge, skills and abilities required to successfully perform the job. Two years of lead or supervisory experience leading and guiding staff..

Knowledge, Skills, and Abilities

Knowledge of:

• Construction management principles;
• Facility planning principles;
• Architectural and engineering principles, practices, and procedures;
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
• Negotiation techniques;
• Construction design standards;
• Budgeting principles and practices;
• Contract management principles;
• Advanced project management principles;
• Supervisory principles;
• ADA code compliance.

Skills in:

• Interpreting and applying applicable laws, rules, and regulations;
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
• Managing, multiple ongoing projects;
• Conducting negotiations and mediations;
• Preparing a variety of business documents and reports;
• Inspecting construction sites for compliance with applicable standards, codes, and regulations;
• Managing contracts;
• Preparing requests for proposals and project specifications;
• Reading blueprints, schematic drawings and/or construction drawings.

Ability to:

• Work effectively with user groups/customers of diverse academic, cultural and ethnic backgrounds;
• Utilize computer technology used for communications, data gathering and reporting;
• Communicate effectively through oral and written mediums.

New: 1/2022

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.