Program Dean Library Services
Class: Management | Exempt status: Exempt | Grade: N
Under the Direction of management, the Program Dean Library Services is responsible for directing the overall operations of Library services across multiple locations and online services. The position oversees and leads programs and services to provide strong holistic learning opportunities and equitable educational/career student outcomes, emphasizes excellence in educational and student service programs, promotes culturally responsive curriculum and program development, engages with industry/workforce, and supports full and part-time faculty and academic affairs staff to ensure equitable opportunity and academic goal attainment for students. The incumbent serves as a key College contact and responds to inquiries from College departments, educational institutions, the community, students, and/or external agencies.
Leadership competencies
- Advances Racial and Social Justice
Actively works toward the elimination of racism and social oppression; utilizes culturally responsive practices and processes to achieve equitable student and employee outcomes - Drives Vision and Purpose
Participates in the creation of and executes a vision for the College’s mission balancing compliance with flexible, multimodal, inclusive delivery of financial services. - Drives Engagement
Initiates and drives authentic exploration and engagement cross-departmentally to arrive at collaborative solutions that lead to employee and student success. - Accelerates Agility and Innovation
Analyzes systems, policies and practices and commits to continuous program improvement through the strategic use of culturally responsive data. - Builds Partnerships
Partners to solve problems, adapts communication and approaches, supports healthy conflict, and develops strong relationships with associated areas to advance institutional goals.
Our mission
To support student success by delivering access to quality education while advancing economic development and promoting sustainability in a collaborative culture of diversity, equity, and inclusion.
Our vision for equitable student success
Recognizing the unique value, perspectives, strengths, and challenges of every person who comes to PCC for education, all students will achieve their academic goals through equitable support, quality instruction, clear guidance to persist, and an unwavering commitment to completion shared by the entire College community.
Yes to Equitable Student Success (YESS)
Our roadmap to dismantling barriers and building inclusive systems of education and support.
Typical Duties and Responsibilities
- Provides operational leadership in support of Library services programs, including accountability for alignment with institutional vision/priorities at the program-level; exercises leadership in achieving optimal organizational efficiency and effectiveness, including providing leadership in enacting initiatives to improve work processes, enhance systems and staff performance.
- Implements culturally responsive and inclusive programs and operations that center on historically underserved and marginalized communities; accountable for using data to make recommendations on flexible service delivery modalities that support access and equitable student outcomes.
- Provides oversight and accountability to Library services programs as it relates to support for students, faculty, and staff. Provides leadership in guiding, planning, implementing, evaluating, and modifying programs, processes, and operations related to Library services.
- Plans for Library services, allocation of resources, collections, and facilities for instructional technology programs. Monitors the development of technologies and practices that will enhance the College Library services.
- Develops and implements minimum performance and collection standards for Library services. Reviews standards and evaluates effectiveness to continually improve services.
- Builds and maintains collaborative and productive relationships with external partners (e.g., libraries, businesses, industry, workforce, higher education institutions, K12) connected to Library services programs; analyzes, assess, and recommends institutional participation and ensures program-level compliance as appropriate. Negotiates agreements with cooperating libraries and service district libraries.
- Supervises management, faculty, academic professionals, classified staff, technical/support, and/or student staff. Mentors, coaches, provides guidance and support regarding professional development plans and goals for managers, faculty, and staff in Library services in accordance with good management practices, College policies, and collective bargaining agreements. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
- Ensures institutional compliance internally and externally with federal/state/College regulations, policies, and guidance related to programs and services in Library services, and all related accreditation standards. Evaluates and communicates the impact of potential legal or regulatory changes on the College.
- Creates and maintains collaborative and productive partnerships across Academic Affairs, Student Affairs, administrative/systems services, and shared governance to integrate institutional effectiveness, planning efforts and holistic student support; implements Collegewide strategic initiatives within Library services programs.
- Establishes, monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the College’s mission, values, goals, and objectives, as well as all local, state, and federal laws and regulations. Monitors programs to ensure compliance with applicable accrediting bodies.
- Develops, oversees, analyzes, and makes budget decisions in alignment with College strategic plan, values, and priorities at the program level. Forecasts funds needed for staffing, equipment, materials, and supplies in their programs. Approves expenditures and implements budgetary adjustments as appropriate. Directly oversees grants, contracts and technology that support programs in Library services.
- Supports, implements, and promotes advancement of the district’s equity goals and assists in the hiring of a staff that reflects the diversity of the district. Participates in and supports activities that enhance equity-minded recruiting, hiring, and employee retention practices.
- Performs other related duties as assigned.
Work Environment
Work environment includes frequent disruptions and changes in priorities. Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Working hours may vary and occasional evening or weekend work is required. Frequent travel to other locations is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
Minimum Qualifications
Master’s Degree in Library Science or related field. Five (5) years of progressively responsible professional experience related to Library services, providing program/project management or program/project coordination, including three (3) years of higher education management/supervisory experience.
OR Bachelor’s degree in Library Science or related field AND seven (7) years of progressively responsible professional experience related to Library services, providing program/project management or program/project coordination, including three (3) years of higher education management/supervisory experience.
OR Bachelor’s degree in any field AND nine (9) years of progressively responsible professional experience related to Library services, providing program/project management or program/project coordination, including three (3) years of higher education management/supervisory experience.
OR eleven (11) years of progressively responsible professional experience related to Library services, providing program/project management or program/project coordination, including three (3) years of higher education management/supervisory experience.
Knowledge, Skills, and Abilities
Knowledge of:
- Various modalities, methods and best practices in teaching and learning, including culturally responsive and inclusive pedagogy and practices;
- Program development, budgeting, and management;
- Policy and procedure development and administration;
- Public administration and higher education principles and practices;
- Applicable local, state and federal laws, codes, rules, and regulations;
- Accreditation standards;
- Health, safety and emergency preparation, business and operational continuity, and response.
Skills in:
- Strategic leadership, management, support and advocacy;
- Coaching faculty/staff in instructional best practices;
- Building, developing, and maintaining effective teams;
- Planning, implementing, improving, and evaluating programs, policies, procedures, and financials;
- Evaluating research to identify potential solutions, resolve problems, and provide information;
- Utilizing data and assessment outcomes for communication and making continuous improvements for programs and services;
- Managing change and sensitive topics;
- Speaking in public;
- Managing multiple priorities simultaneously.
Ability to:
- Drive systemic change for racial and social equity and justice;
- Communicate and execute a vision for student-centered (flexible, multimodal) delivery of instruction and services through oral and written mediums;
- Manage and mediate healthy conflict and sensitive topics;
- Counsel, direct, and facilitate professional development of employees while motivating them toward goal achievement;
- Apply independent judgment to interpretation and application of rules, regulations, policies, and procedures;
- Manage urgent situations and crises appropriately.
New: 6/2021
Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.