Office of Institutional Effectiveness, 2023-24 Summary
Overview of Deliverables and Services by the Office of Institutional Effectiveness Team
Providing Easy Access to Data and Information
- www.pcc.institutional-effectiveness
- Maintained simple and easy to use web presence of regularly updated reports and data collections such as YESS Student Success Reports, Peer Comparison Data, Degrees and Certificate Trends, PCC Student Transfers, and others
Upholding State, Federal and other Regulatory Reporting Standards
- Higher Education Coordinating Commission (HECC)
- Submitted quarterly and annual reporting files, FTE audit resolution, Voluntary Framework of Accountability supplemental file and SB 1520 report
- Piloted process to collect data on student parent status
- Integrated Postsecondary Education Data System (IPEDS)
- Produced eight reports and as institutional keyholder, verified and locked all twelve PCC IPEDS submissions
- Other external recipients of reports or data files
- National Council for State Authorization Reciprocity (NC-SARA)
- Oregon Pathways
- Post-Secondary Data Partnership (PDP)
- Northwest Commission on Colleges and Universities (NWCCU)
- Various program-specific accrediting agencies
Leading or Supporting Special Projects
- Spring Student Enrollment Behavior Analysis
- Lightcast Program Demand Gap Analysis Study
- Gray Decision Intelligence Academic Program Evaluation System
- Student Abroad Program Analysis
- Bringing Adults Back Convening Data Story
- Military Friendly School Designation
Expanding Access to Annual Program/Discipline Updates
- Created new Tableau dashboards, updated Argos dashboards, developed training videos and documentation
Regularly Reporting PCC Enrollments
- Developed new Argos FTE by Reimbursement Code, FTE by Subject and Modality and FTE by Organization Code Reports and training materials
- Provided weekly enrollment reports beginning 3 weeks prior to start of each term
Supporting Grant Development and Reporting Needs
- Generated data for needs section of TRIO/SSS Grant application
- Provided data for HEPIS Waiver of Eligibility Application
- Provided reporting support for funded grants (i.e. Title III, EXITO, RETA, eGist, BOOST, NSF-MESA, etc.)
- Assisted CAMP grant with focus group support, reflection writing data analysis, assessment/survey instrument development and planning documents
Practicing Continuous Improvement
- Created online IE Data Dictionary
- Expanded IE data warehouse tables and refined IE Internal Spaces organization
- Completed SQR to SQL conversion of state annual reporting programs
- Created new publicly available Tableau dashboards and Argos reports –Â such as PCC Entrance by School District, Majors by Academic Year, Demographics by Subject, Course Progression Tool, and Subject/Course Success Rates by Gender and Race/Ethnicity
Delivering Data and Research for Special Requests
Responded to requests from various stakeholders including but not limited to the
- President’s Office, College Advancement, Higher Education Coordinating Commission, Accelerated Credit Office, Pathways to Opportunity, Accessible Ed and Disability Resources, Teaching Learning and Curricular Innovation, Enrollment Strategy and Services, K-12 & Community Partnerships, Grants Office, Academic Affairs, Student Affairs, Budget Office, Veterans Resource Center, City of Newberg, Procurement & Contract Services, Planning and Capital Construction, College Success Programs, Academic Foundations Essentials and Gateways Pathway, Student Life and Leadership, various Subject Area Committees such as Early Childhood Education and Family Studies, Math, English, Chemistry, Psychology, Computer Information Systems, Business and Entrepreneurship, Geography, Aerospace & Transportation Technology, and others